Employment Pass document checklist, Sarawak

Do your candidate and your company qualify?

Check this before you gather anything. Both sides have to qualify, and a file that fails on eligibility fails after you’ve done all the work.

EP1 pass duration

1 to 5 years, at the State Government’s discretion

EP2 pass duration

1 to 2 years, at the State Government’s discretion

Minimum age

27

Categories issued

EP1 and EP2. There is no EP3 in Sarawak

• Employment Pass, Sarawak Salary bands, the ALIANCE process, current costs and processing times

What does the applicant provide?

Seven documents, and six pieces of information we’ll ask you for directly.

1. Passport copy, biodata page and the latest chop page. Needs a certified true copy.
2. Copy of the Malaysian NRIC, or the national identity card for a foreign national, front and back.
3. Professional CV, consistent with the academic background.
4. Academic certificates. Translated into English or Bahasa Malaysia if they’re in another language. Needs a certified true copy.
5. Passport photograph.
6. Job description for the position applied for.
7. Letter of employment, signed by both parties and bearing the company chop. Needs LHDN stamping.

• Mobile phone number
• Email address
• Current home address, outside Sarawak
• Address in Sarawak, if there is one yet
• Marital status
• Income tax number, if there is one

What does the company provide?

Fourteen documents, five photographs of the premises, and eight pieces of information.

1. Latest SSM company profile, with the e-info receipt, bought from ssm-einfo.my. Must be for the current month, with a digital CTC.
2. SSM company forms: Sections 14, 17, 58 and 236(2). These were Forms 9, 24 and 49.
3. Latest trade licence.
4. Tenancy agreement, or sale and purchase agreement, evidencing the business address. Needs LHDN stamping.
5. Latest audited annual financial statement.
6. Form 83, branch offices only.
7. Latest e-filing and receipt, for companies trading more than a year.
8. Latest company bank statement.
9. Support letter from the regulatory agency, restricted industries only.
10. Latest project documents, the letter of award or purchase order, if there are any.
11. Organisational chart showing where the applicant’s position sits.
12. Company logo, as .png, .jpg or .jpeg.
13. Company chop, as .png, .jpg or .jpeg.
14. ID of the company representative, who must hold a management position or above. An HR executive, a manager or a director.

Five photographs of the premises: the front view, a side view, the surrounding area, the interior, and one close-up.

• Company phone number and email address
• Income tax number (TIN)
• Company MSIC code, and more than one if they apply
• Business sector
• Split of business market, domestic against export, as a percentage
• Professional and management headcount, split between Sarawakians and expatriates, not counting the applicant
• SOCSO or PERKESO number, required where the applicant earns under RM10,000 a month
• The company representative who’ll sign the Immigration forms, a director or a manager: full name, position, phone number and address

What is different for a renewal?

Everything above still applies. These five are added.

1. The most recent e-Pass
2. The most recent approval letter, and the calling visa
3. Salary slips for the last three months
4. BE form
5. TIN registration receipt

What happens after approval?

A foreign national needs an eVISA before entering Malaysia, and it is what lets the pass be endorsed on arrival. Approval of the pass is not the last step.

Requirements change without notice and differ by country of nationality. Check with the nearest Malaysian embassy before you rely on any of this.