Document checklist for hiring a domestic helper in Kuala Lumpur

Documents about you

• Passport-size photographs of you, on a blue or white background

  2 photos

• Your NRIC, front and back

  1 colour copy

• Latest utility bill for the address where she will live and work

  1 copy

  An Astro or internet bill is accepted. It must show the address she’ll be employed at.

Documents showing why you need her

Immigration approves a helper for a reason, and these prove the reason.

• Birth certificate of one child under 15

  1 copy

  Because you ticked childcare. One child is enough, even if you have more.

• Doctor’s letter confirming the pregnancy, yours or your spouse’s, from a government or specialist hospital

  1 copy Start early

  Because you’re expecting your first child, and there’s no birth certificate to give yet.

• Doctor’s letter for elderly care, from a government hospital, a government clinic or a specialist hospital

  1 original Start early

  The doctor signs off on the elderly person’s medical condition. The original goes in, so ask for two if you want to keep one.

• Passport-size photograph of the elderly person

  1 photo

  Asked for on Indonesian applications.

• Your birth certificate and your parent’s NRIC, showing the relationship

  1 copy of each

  The elderly person is your parent, so your birth certificate has to name them.

• Your spouse’s birth certificate and your parent-in-law’s NRIC, showing the relationship

  1 copy of each

  The elderly person is your spouse’s parent, so it’s your spouse’s birth certificate that has to name them.

• NRIC of the person she’ll care for

  1 copy

  If they aren’t Malaysian, their passport and Malaysian visa instead.

• Medical letter from a doctor confirming their condition

  1 copy Start early

• Your marriage certificate, as proof of relation

  The copy under marital status covers this

• Your child’s birth certificate, as proof of relation

  1 copy

• Birth certificates proving you’re siblings: yours and theirs

  1 copy of each

• Photographs of your home, as proof of a large residence

  • The front of the house, with the house number visible
  • Inside the house
  • The street name sign

  1 photo of each

  Because you ticked housekeeping, which is approved on the size of the home.

• Photographs of your home, as proof of a large residence

  • Your front door, with the unit number visible
  • Inside the unit
  • The street name sign
  • The guardhouse
  • The building

  1 photo of each

  Because you ticked housekeeping, which is approved on the size of the home. A condominium needs the guardhouse and the building as well.

• Work permit and passport of every domestic helper you already employ

  1 copy of each

• PERKESO contribution statements for every helper you already employ

  The last 3 months

Documents about your marital status

• Passport-size photographs of your spouse, on a blue or white background

  2 photos

• Your spouse’s NRIC, front and back

  1 colour copy

• Your spouse’s passport and Malaysian visa or pass

  1 copy of each

  In place of an NRIC, because your spouse isn’t Malaysian.

• Marriage certificate

  1 copy

• Divorce certificate

  1 copy

• Court order showing custody of your children

  1 copy

  Because you’re divorced and hiring for childcare, Immigration needs to see that you have custody.

• Death certificate of your spouse

  1 copy

Documents proving your income

Give us one of these two sets, whichever is easier. You don’t need both.

Documents proving your income

All three. Income earned outside Malaysia has to be proved from the employer’s end.

• Salary slips, certified as true copies by your company’s HR

  The last 3 months Start early

• Employment verification letter confirming your current job

  • Addressed to the Immigration Department
  • Signed by HR or a manager
  • Stamped with the company stamp or a certified true copy stamp

  1 original Start early

• Latest tax statement from the country you work in, showing income tax paid

  1 copy

Documents from her current employer

She’s moving from another household in Malaysia, so we also need the paperwork from theirs. Ask early: you’re relying on someone else to find it.

• Her current employer’s IC

  1 copy

• Her passport

  1 copy

• Her current work permit

  1 copy

• Passport-size photograph of her

  1 photo

• Her salary slips with her current employer

  The last 3 months

• Her DMW employment contract with her current employer

  1 copy

  The contract registered with the Philippine Department of Migrant Workers.